NEED-BASED FINANCIAL AID APPLICATION PROCESS
1. Submit a Free Application for Federal Student Aid. The Title IV School Code for Austin Presbyterian Theological Seminary is G03544.
2. Print, complete and mail the Austin Seminary Application for Financial Aid.
3. Submit copies of all 2013 W-2 Forms.
4. If you did not use the data retrieval system that transfers IRS information to your FAFSA, submit a 2013 Income Tax Return Transcript from the Internal Revenue Service. ( The transcript may be ordered. http://www.irs.gov/Individuals/Order-a-Transcript) If married and filing separately include your spouse's Income Tax return transcript.
5. If you did not file a 2013 Federal tax return, state all sources of your financial support on your financial aid application or in a letter.
6. To apply for a William D. Ford Federal Direct Loan, complete the Master Promissory Note and Entrance Loan Counseling at: www.studentloans.gov and Master Promissory Note Information Form.
7. Refer to the Financial Aid Handbook 2014-2015, for detailed information and requirements.
SEMINARY TUITION GRANT
Need-based Seminary Tuition Grants of up to 85% of the cost of tuition are awarded to MDiv, MAMP, and MATS students with documented need.
Students with documented need are eligible to be employed in the Student Employment Program.
CHILD CARE ASSISTANCE GRANTS
Students with documented need, who are enrolled full time, with child care expenses for infants, preschool-age children, and after school care for elementary-age children are eligible to apply for the Fall and Spring Child Care Assistance Grants.
Budget for Success
Austin Presbyterian Theological Seminary is committed to equipping students to realize their calling to ministry. Central to this success is empowering students to navigate resources with integrity, generosity and resourcefulness.
Understanding that a budget is a document of spiritual health, and central to personal and professional successes, we ask new students to fill out this Steward’s Resource Navigator before receiving an offered financial award.
Please do relax; this is not a test of any kind. We invite students into this process so that we can come alongside to help in the most fitting manner possible. After receiving student forms, we may connect students to helpful consultations with Financial Aid, Students Affairs or our Ministers Facing Money program.
Completing this form invites thoughtfulness about money’s relationship to your life of ministry. It begins an empowering journey toward a more nuanced understanding of money and its relationship to ministry life.
The document offers a “resource” tab in the left hand corner of the document. It acts as an aid for understanding how to complete the form. Please utilize this as a tool to help fill out the remaining tabs for Years 1,2, and 3 of your seminary experience.
Feel free to work on this form prior to receiving a financial award letter. Your award letter will provide details about where and when to e-mail a completed form.
If you have any questions about the Steward Resource Navigator, please contact:
Director of Financial Aid
Project Coordinator for Ministers Facing Money
Scholarship & Financial Aid Information
For students enrolled in the Master of Arts (Theological Studies), Master of Arts in Ministry Practice, and Master of Divinity degree programs, Austin Presbyterian Theological Seminary offers merit-based fellowships and scholarships, need-based Seminary Tuition Grants, on-campus employment, child care assistance grants, and scholarships to defray the cost of cross-cultural or international travel. We also participate in the William D. Ford Federal Direct Loan Program.
Merit-based Fellowships & Scholarships
Merit-based Fellowships and Scholarships at Austin Presbyterian Theological Seminary are awarded annually to entering Master of Divinity students who demonstrate exceptional academic achievement, leadership ability, and interest in and strong promise vocationally for ministry in the church.
Applicants must have submitted the full application for admission and the Merit-Based Scholarship Application by March 1, 2015, for consideration.
The faculty of the Seminary selects the recipients. This year up to seven fellowships and up to seven scholarships will be awarded for the 2015 entering class. These awards are renewed annually (for up to three resident academic years) provided that students maintain a 3.5 cumulative GPA (on a 4 point scale), and continue to demonstrate leadership and promise for ministry.
The annual award for Fellowships is an estimated $20,000, which covers full tuition, a non-tuition stipend and a housing stipend to apply to on-campus housing. Scholarships cover the full cost of tuition (current estimated annual value of the scholarship award is $12,600).
These awards are based on the criteria listed above and are open to all entering Master of Divinity students. Notice of award will be made after April 1, 2015.
Financial Aid Handbook
Hopefully, this Financial Aid Handbook will answer many of your questions. Please contact me if you need additional information, if you have unusual circumstances, changes in your income or any concerns.
Welcome to Austin Seminary.
Austin Seminary, in accordance with principles generally accepted by member seminaries of the Association of Theological Schools, seeks to assist students whose financial resources are insufficient to meet the cost of attending the Seminary.
It is the policy of Austin Presbyterian Theological Seminary not to discriminate on the basis of sex, age, race, national and ethnic origin, or handicapping condition in its educational programs, student activities, employment, admissions policies, in the administration of its scholarship and loan programs or in any other school-administered programs.
Austin Presbyterian Theological Seminary grant, scholarship, fellowship and loan assistance is only offered to students enrolled in an eligible masters- degree program at the Seminary. Students must reapply annually for need- based financial aid.
Payment of tuition and fees must be made in full at the beginning of each academic term. This may be accomplished through a variety of means such as a Seminary Tuition Grant, other scholarships and grants, loans, or payment by cash, check, or credit card. If outside grants, scholarships and loans are anticipated but not yet received, written verification of these funds must be presented to the Business Office at registration.
Federal methodology (Free Application for Federal Student Aid) is used to determine financial aid eligibility for institutional funds in addition to eligibility for a William D. Ford Federal Direct Loan.
All inquiries regarding financial aid, tuition, fees and residency requirements for the University of Texas at Austin School of Social Work should be addressed to the University of Texas.
The financing of a Seminary education is understood to be a shared responsibility of the individual student, spouse (if married), the Seminary, and the church (including individual members, local congregations, and governing bodies.) Each student is expected to meet as much of the educational expenses as possible. A student with available resources to meet tuition and other charges is expected to cover those expenses.
The Seminary’s capacity to assist with expenses other than tuition is mainly limited to subsidizing indirectly the costs of housing and meals in the Stotts Fellowship Hall.
Financial assistance is based on the student’s financial need and on availability of funds. Those who have greater personal financial resources, or who are able to secure more assistance from non-Seminary sources, are expected to make a greater contribution to the cost of education than those who have fewer sources of income. The Seminary expects each student to examine his/her financial preparedness to enter into or to remain in Seminary well in advance of each academic year. Students should have available work income, liquid assets, and/or scholarship promises to meet all normal living expenses. (i.e. those expenses that would be incurred in any situation; e.g., food, rent, personal expenses, utilities, etc.). Students are expected to pursue with diligence as many sources of income as possible, according to need.
The Seminary endeavors to help students complete their Seminary studies with the lowest possible amount of indebtedness. Do not hesitate to seek advice and counsel from the Financial Aid Office as to the appropriate amount of indebtedness. When such debt or projected debt becomes inordinate, students are encouraged to withdraw from the Seminary until the financial situation changes for the better.
Adverse Status of Previous Educational Loan Debt – Financial assistance through the Seminary is not available to students who have any federal student loans in default status. Students with loans in default status are encouraged to contact the Director of Financial Aid for resolution options.
Student and Family
Student’s savings, income and spouse’s (if married) income. Many students work part-time and have spouses who work. Other family members and friends may contribute to your support as well.
Students should seek financial assistance from their churches and other church-related sources such as presbyteries, conferences, synods and denominations. Many students have received significant support form established church programs.
Students are urged to seek support through outside foundations which offer financial assistance to students pursuing a theological education. Receipt of external scholarships/grants will help to reduce reliance on loans to finance your education. Applicants who have been accepted and have submitted the signed “Intent to Matriculate” form will be given access to the admissions portal which includes our Outside Resources database.
The tuition cost and the maximum percentage of the (need-based) Seminary Tuition Grant are set each year by the Austin Seminary’s Board of Trustees.
Tuition cost for the 2014-2015 academic year is $210 per credit. Two Austin Seminary credits are equivalent to one standard semester hour. The tuition cost for one six-credit course is $1,260.00.
An eligible student whose financial aid paperwork documents financial need may be awarded up to 85% of the cost of tuition.
One example of a standard full-time course load for Master of Divinity (MDiv) students per year:
Number of Credits for Fall
Number of Credits for January
Number of Credits for Spring
Number of Credits for Summer
Total of Credits
1st year (Junior)
2nd year (Middler)
Total number of credits required by MDIV: 180
One example of a standard full-time course load for Master of Arts (Theological Studies) (MATS) and Master of Arts in Ministry Practice (MAMP) per year:
Number of Credits for Fall
Number of Credits for January
Number of Credits for Spring
Number of Credits for Summer
Total number of credits required by MATS and MAMP: 102
For information regarding standard, minimum, and maximum course loads refer to 2014-2015 Academic Catalogue.
Seminary Tuition Grant is available to eligible students to cover charges for attempted credits, not to exceed the number of credits required for the student’s masters-level degree program. All credits attempted are counted toward Seminary Tuition Grant maximums, including failed credits. In addition, credits earned as a Special Student at Austin Seminary and/or credits transferred from another institution are applied to a student’s degree program and included in these credit maximums. The same credit restrictions apply to the tuition portion of merit fellowships and merit scholarships.
Below are examples of students budgets used to determine eligibility for need-based financial aid.
Budget for a first year, second year, and third year full-time Master of Divinity student living in Currie Residence Hall at $185 per month:
Type of Expense
First Year (60 credits) 12 months
(66 credits) 12 months
(54 credits) 9 months
$185 per month*
* Utilities costs are included in the housing expense
Budget for a first year and second year full-time Master of Art (Theological Studies) student living in a Currie Residence Hall at $185 per month:
Type of Expense
First Year (54 credits) 9 months
Second Year (48 credits) 8 months
$185 per month*
* Utilities costs are included in the housing expense
** The first year's fee for MAMP students is $245, making the total $26,180.
- Merit-based Fellowships and Merit-based Scholarships
are awarded annually to entering MDIV students who demonstrate exceptional academic achievement, leadership ability, and interest in and strong promise vocationally for ministry in the church. To be considered, applicants must have submitted the full application for admission and the merit-based scholarship application by March 1, 2014. The faculty of the Seminary selects the recipients. These awards are renewed annually (for up to three resident academic years) provided that students maintain a 3.5 cumulative GPA (on a 4 point scale), and continue to demonstrate leadership and promise for ministry. The Crawley Fellowship annual award is $30,000 (which covers full tuition, a non-tuition stipend, and a housing stipend to apply to on-campus housing. The annual award for all other Fellowships is $20,000 (which covers full tuition, a non-tuition stipend and a housing stipend to apply to on-campus housing. Scholarships cover the full cost of tuition.
The tuition coverage part of merit-based fellowships and merit-based scholarships are subject to the same credit maximums as Seminary Tuition Grants.
- Presidential Scholarships – Renewable scholarships are awarded annually by the President to Master of Divinity students upon recommendation of the Vice President for Admissions. These awards, made without reference to financial need, are based on both academic achievement and promise for ministry, with special consideration given to racial ethnic students.
- Promise Awards – Renewable awards are granted annually to Master of Divinity students by the vice president for admissions for the current school year. These awards, made without reference to financial need, are based on both academic achievement and promise for ministry, with special consideration given to PCUSA students.
- Seminary Tuition Grants–
A Seminary Tuition Grant may be used for approved course work in all cross-registration agreements with other theological institutions. Financial assistance is not offered for course work taken under the catalogue of another institution of higher education for transfer of credit. Students who are enrolled in the dual degree program in social work at The University of Texas at Austin may receive financial aid through Austin Seminary only for course work taken at Austin Seminary. Students seeking financial aid for course work at UT Austin should contact the Office of Student Financial Services of that institution.
All eligible students admitted to the master’s-level degree programs who demonstrate financial need may qualify for a need-based Seminary Tuition Grant. The amount of the grant is based on income contribution potential, financial need, projected/actual course credits, credit eligibility limits and availability of funds. For the 2014-2015 academic year, eligible students may be awarded up to 85% of the cost of tuition. Application is made through the Seminary’s Office of Financial Aid. Students are required to register for and to complete at least 12 credits in each fall and spring term. There is no minimum credit requirement for the summer and January terms. The minimum credits requirement will be waived for students in their final semester who can register for less than the minimum credits required for financial aid to earn the number of credits required for the degree.
Letters of appreciation to donors are required to be written by students receiving need-based Seminary Tuition Grant funds. Students are assigned donors during the Fall semester and must give copies of their thank you letters to the Director of Financial Aid. Until copies of letters have been received, Seminary Tuition Grant aid is blocked for the January, Spring and Summer terms.
Adjustments based on: Change in projected credits – If a student’s actual credit load is determined to be less than the amount of credits for which the student was awarded aid, the Seminary Tuition Grant will be reduced proportionately.
Change in student status – During the fall and spring terms, master’s-level students who drop below 12 credits will have their entire Seminary Tuition Grant for the semester canceled. The original tuition charges incurred for any course(s) in which the student remains registered, therefore, become unpaid and must be paid by the student. In addition, the dropped course(s) will be subject to the Seminary’s Tuition Grant Refund Policy.
Change in financial need – Seminary awards will be adjusted down in the event that a student receives funds through a non-Seminary grant or scholarship that are in excess of the student’s remaining financial need for the application period. Financial aid awards will be reduced dollar for dollar for each over award, reducing the disbursement of Title IV funds first and the Seminary grant second.
Seminary Tuition Grant Repayment Policy
- Seminary Tuition Grants will not be applied toward courses not completed. When a student receives a Seminary Tuition Grant for courses which are subsequently dropped, that part of the Seminary grant related to the dropped course(s) will be reversed and must be repaid to the Seminary. Students should be aware that they will be responsible for the full amount of tuition charges remaining after application of any Tuition Refund.
Maximum amount of financial aid a student may receive if enrolled either simultaneously or sequentially for the MATS or MAMP and MDIV degrees would be for the maximum number of credits necessary for the MDIV degree.
- Child Care Assistance Fund – Limited funds are available to full-time (enrollment in at least 18 credits) students to help offset the costs of child care for the fall and spring semesters. Application is made through the Seminary’s Office of Financial Aid.
Appeal Procedure – Students who wish to appeal their Seminary financial aid award may submit in writing an appeal to the Director of Financial Aid to be presented to the Financial Aid Committee for consideration.
Other types of awards
- Elma Gunther Scholarship for International Study
Each Master of Arts (Theological Studies), Master of Ministry Practice and Master of Divinity degree student at Austin Seminary is eligible for a one-time subsidy or grant for participation in an international or cross-cultural program approved by the faculty. Awards are made by the Academic Dean, and the total funds available varies form year to year. In the case of limited funds in a given year, priority will be given to MDIV students.
- Emergency Aid
An emergency aid fund makes possible a limited number of small grants to assist in meeting genuine emergency needs. Student should contact the Vice President for Student Affairs and Vocation for more information.
Presbyterian Study Grant and Supplemental Grants for Seminary Students
For theological students preparing to serve in a PC(USA) congregation. The Presbyterian Church (U.S.A.) theological grant programs include:
Presbyterian Study Grant (PSG)
Range of Award: $1,000--$4,000
- Be a member of the Presbyterian Church (U.S.A.)
- MDiv students entering years 1 and 2 must be an Inquirer or Candidate
- MDiv students entering year 3 must be a Candidate
- Enrolled full-time at APTS or other PCUSA-related seminary
- First profession degree required for church vocation – students who have an MDiv or MACE and are working on a second degree will not be considered for award. Dual degree students will only be considered for the portion of their education that is in the MDiv or MACE program.
- The Office of Financial Aid for Studies will evaluate and determine need based on the seminary’s standardized budget, the student’s EFC, and aid awarded. To be considered the student must complete a FAFSA and apply to the seminary for financial aid.
Racial Ethnic Supplemental Grant: $500.00—$1,000.00
Native American Supplemental Grant: $500.00—$1,500.00
Presbyterian Women of Color Grant: $1,000.00—$3,000.00
Supplemental Grants are awarded to Presbyterian Study Grant (PSG) selected students with need who meet the restrictions for the supplemental grants.
Need-Based APTS Grant Aid – includes the Need-Based Seminary Tuition Grant, Student Employment Program and Child Care Assistance Grant
Students must complete and submit the following items to be considered for APTS need-based aid for 2014-2015:
APTS Student Financial Aid Application for 2014-2015
2014-2015 Free Application for Federal Student Aid (www.fafsa.ed.gov)
Copies of all 2013 W-2 Forms and 2013 Federal Income Tax Return
Transcript from the Internal Revenue Service. If the student is married and filing separately, the spouse’s Income Tax Return Transcript and W-2 Forms are also required
Child Care Assistance Grant Application –if seeking funds from this source. The deadline for the fall semester is October 15; for spring February 15.
All financial aid files are verified. Any conflicting information or inaccuracies must be resolved before the student is eligible for any need-based financial aid award.
Deadlines for Seminary Tuition Grant
All required items should be submitted by the deadline date. Late applications will be accepted; however, a fee of 25% of the Seminary Tuition Grant for the first term will be deducted. To be awarded for a semester, the financial aid application must be received before the end of that semester.
If first term for 2013-2014 begins:
June 1, 2014
November 30, 2014
November 30, 2014
April 30, 2015
After your file is complete and has been verified, an award letter indicating your financial aid eligibility will be sent to you. If awarded, you must sign and date the award acceptance letter and return it to the Financial Aid Office for your award to be processed.
The Student Employment Program at Austin Seminary provides opportunities for students to work up to fifteen hours per week on campus. To be eligible to work in the program, a student must be admitted to and enrolled in a master’s level degree program. The pay rate is $10.00 per hour.
More information regarding the Student Employment Program is in the Student Handbook and may be accessed in the Office of Financial Aid.
The Seminary participates in the Federal Direct Loan program. This Title IV Federal Aid Program can be used to meet matriculated masters-level students’ unmet financial need for the academic terms in which they are enrolled.
Loans should be considered as a last resort.
For the 2014-2015 academic year, eligible students may borrow an unsubsidized Direct Loan for which interest begins to accrue immediately. Direct Loans are made by the U.S. Federal Government and are originated
through the Seminary Financial Aid Office.
The interest rate for the graduate unsubsidized Direct Loans disbursed on or after July 1, 2013 through June 30, 2014 is fixed at 5.41%. For 2014-2015 school year the new interest rate will be calculated on the 10-year Treasury Note. The origination fee for loans with a first disbursement date on or after December 1, 2013 and before October 1, 2014 is 1.072%. The origination fee
is charged and will be deducted (by the federal government) proportionally with each disbursement.
A Direct Loan recipient must maintain at least half-time enrollment status and continue to meet the Seminary’s Satisfactory Academic Progress Standards for Students Receiving Title IV Aid. These standards are provided to students who receive Direct Loans.